Step 1: Gather Information
Before you start writing, collect all necessary information about the candidate and the position or program they're applying for. This may include their resume, personal statement, and any specific requirements for the letter. Additionally, it's helpful to have a conversation with the candidate to refresh your memory about their accomplishments and goals.
Step 2: Start with a Strong Opening
Begin your letter of recommendation with a clear statement of support. Introduce yourself and explain your relationship with the candidate. For instance, "I am pleased to recommend Jane Doe for the position of Marketing Manager at XYZ Company. As Jane's supervisor for the past three years at ABC Corporation, I have had the opportunity to witness her exceptional skills and dedication firsthand."
Step 3: Provide Specific Examples
The body of your letter should include concrete examples that illustrate the candidate's strengths. Instead of simply stating that the candidate is hardworking, provide an anecdote that demonstrates this quality. For example, "Jane consistently went above and beyond in her role, often taking on additional projects to support our team's goals. In one instance, she volunteered to lead a challenging client presentation with only two days' notice, resulting in a successful pitch and a new long-term contract for our company."
Step 4: Compare the Candidate to Others
To give context to your recommendation, consider comparing the candidate to others you've worked with. This helps the reader understand the candidate's relative strengths. For instance, "In my 15 years of teaching, I can confidently say that Jane ranks among the top 5% of students I've had the pleasure of instructing."
Step 5: Address the Candidate's Potential
A strong letter of recommendation not only speaks to the candidate's past achievements but also their future potential. Discuss how you believe the candidate will succeed in their future endeavors. For example, "Given Jane's exceptional analytical skills and innovative thinking, I have no doubt that she will make significant contributions to your graduate program in Data Science."
Step 6: Conclude with a Clear Endorsement
End your letter with a strong statement of recommendation. Reiterate your support for the candidate and offer to provide further information if needed. For instance, "In conclusion, I wholeheartedly recommend Jane Doe for admission to your MBA program. She has my highest endorsement, and I am confident she will be an asset to your academic community. Please feel free to contact me if you require any additional information."